Documentation Binder

Last year I posted about my documentation system that I planned on using this year.  I formerly used Google Drive to document students seen, as described in this post, but I felt a little uncomfortable posting student information on the internet.  So as stated, I have switched to a binder system!  I have had several e-mails asking to see how I organized my binder.  I created my binder and decided I wanted to test it out before deciding whether to share it or not.  Well, the verdict is in and I love it! I designed the binder using some documents that I created and then added in alphabetized dividers like these.  I also added some pocket dividers to hold my extra forms.  That way I have plenty blank copies inside my binder to pull from when I meet with a new student or have a new consultation.  These are the ones I like.  Below, I have included pictures of all of the documents I created and if you click the pictures, you can download the forms to use!! So here is how I designed my binder:

At the very front is a blank form where I record students I have seen for individual counseling.  This could be a quick check in, or a long counseling session.  But I record every encounter with a child on this page.  Here is a picture:

If it is a student I am seeing for a longer counseling session or need to take notes on, I will put a star beside their name and then they will get an individual counseling summary sheet which will be filed behind the letter their last name begins with.  The item that says "scale #" refers to the likert scale I use during counseling sessions with students to assess their mood.  Here is a picture of that form:

If it is a consultation I have had about a student (with an administrator, teacher, parent, or community resource person), I will use the consultation summary form seen below.  They will not get their name written on the students seen form, but this will be filed under their alphabetical tab.

Another form I have included in my binder is a getting to know you sheet.  I created my own using the idea found in Diane Senn's Creative Approaches for Counseling Individual Children.  This is something I sometimes use when it's my first meeting with a student.  It helps me to make sure I've covered several different aspects of the child to get a sense of what we may need to work on and to help me get to know them better.

Last but not least, I also wanted to a way to track my small groups.  See below for the form I created to track who is in what group and what we discussed.  These are placed behind my student seen form.  At the end of the year, the students seen form and the small group documentation forms will be filed behind the dividers where extra forms are held.

I hope that you find some or all of these items useful while trying to organize your comprehensive counseling program!  I'm also interested in hearing about your systems and how you stay organized!

Using the Habits to Solve Conflicts

It has been such a busy time for us all, I haven't had time to blog.  But as part of my personal growth, "sharpening the saw" is one of the 7 Habits I need to dedicate more time to.  For me, blogging sharpens my saw! 

Yesterday I was meeting with 2 students who were experiencing some friendship issues (I dedicate a lot of counseling sessions to this type of thing).  Usually I find it is best to have all parties involved present so that we can all talk safely and honestly.  Anyway, I was giving my usual "conflict resolution" strategy suggestions when the light bulb went off!  Why did I never think of this?!  These ARE the 7 Habits.  As I've already posted, we're going through the Leader in Me process and have been teaching the 7 habits for some time now.  I realized that these strategies would probably make a lot more sense to students if I used the language they are used to:  7 habits lingo.  Thus, my teaching tool was born:  Using the 7 Habits to Solve Conflicts.  This was something that was easy for me to explain to students, made sense to them, and integrated concepts we were already teaching.  I even put up this poster outside my office (which is also located right by the bathrooms that my 4th grade friends use).  4th graders by far write me the most notes about this topic, so I thought...hmm, maybe if I post this in a central location, they can try to use the skills first, BEFORE they get to me.  I use the 7 habits in so many ways, but I'm still amazed to see how easily they integrate into everything I do. 

How do you use the 7 Habits to teach conflict resolution?

The Electric Company: Feel Electric!



Mood Dude:  Create one to show how you're feeling!



I am excited this week to be writing about an iPad app that i have fallen in love with!  It is by The Electric Company and is called "Feel Electric!" by Sesame Street. I was so excited when another school counselor in my county (thank you Ann!) told me about this app and I couldn't wait to try it out.  This app has so many different aspects that cover all types of moods and feelings.  There are games that students can play, videos to watch, and other activities to help students understand different feelings, identify facial expressions, and expand their vocabulary.  Students indicate how they are currently feeling (see below) when they first log in, and their feelings are tracked over time in the Moodosphere.

How do you feel today?



home screen



My favorite part of this app is how extensive it is!  When I first looked at it, I though it might be pretty basic, but as I started playing with it and explored with my students, I found that there is such a wide array of feeling words and feeling faces.  I love how students learn to match facial expressions with the appropriate feeling through fun games and activities.  It is colorful and plays cheerful music which quickly draws in students.  My favorite section on the app is Mood Tales.  This is kind of like Mad Lib, because students read a story and fill in feeling words.  It's kind of silly but the kids really enjoy it.  I also love how it tracks students' feelings overtime in the Moodosphere.  This can be really useful when identifying what services might be appropriate for students.



I have used this app mostly in my individual counseling sessions, but I think it could also be really useful in small groups:  especially those focused on social skills.  Feeling identification and facial expressions are such a huge skill that young students need to learn.  As far as individual counseling, I have a Kindergarten student who I have started working with.  She is extremely shy and has not opened up to me yet.  I have been trying different ways to get her to express her emotions, and by far this one has been my favorite.  Although she will not tell me with her words how she is feeling, she likes to show me on this app, and that is a success!



What's the Word!  Earn points for learning new words





Sesame Street in Counseling

As I have been perusing Pinterest, I'm always finding new ideas to use in my counseling program. I have seen several videos from Sesame Street which promote pro social skills and align with my standards and counseling goals. Tonight while watching Sesame Street videos with my 1 1/2 year old niece, I was so excited to come across a video called Belly Breathe where Elmo sings along with Common and Colbie Caillat about taming the "monster" inside of you. I am so excited to use this video with my anger groups and individual students, but I also wanted to share with you!





Also, check out some of the other great Sesame Street songs that teach counseling related skills such as:

"What I Am" by Will.I.Am
"Don't Give Up" by Bruno Mars

Plus, there are tons of other Sesame Street videos on topics such as friendship, conflict resolution, feelings, etc.!

I love that I can use these videos to review concepts that I am already teaching children, and the catchy songs will help them to remember the skill.  Be sure to check out Sesame Street's website or YouTube channel for more videos that you can use in your counseling program.

Whats your Weather?

As I've already shared, my school has the privilege of becoming a Leader in Me school this year.  Part of Habit 1: Be Proactive is choosing your own weather.  Despite what outside forces are impacting you, we can make the decision to be happy.  This is something I've been focusing a lot of energy on and guess what! IT'S WORKING!  I'm happier than I've ever been, I feel more successful in my work, and it has been much easier to solve conflicts in my personal life. 

So I had a thought...why not use the weather as an assessment tool in finding out how a child is feeling?  So I decided to make the above display for my room:  What's your weather?  The child can pick the weather symbol that best describes how they're feeling and then explain more about what it means.  Here's my thought but it's up to interpretation by each child:

Sunny = happy

Sun peeking behind cloud = feeling OK

Cloudy = not feeling my best

Rainy = sad

Lightening = angry

After the child figures out which weather picture depicts how they are feeling, we will be able to discuss it and then talk about how to make ourselves feel sunny again.  Some other ideas that I've received from others (and use all the time) are the emotions tree, feelings posters, etc. 

What do you use to assess a child's feelings?

Bugs In My Hair?!

Oh, lice.  A topic we are all too familiar with.  My school nurse and I are often entwined in this battle that is all too often lost (it starts as a health issue and can quickly lead to an issue of self-esteem).  We have had several families (especially those who go between houses) who have chronic lice, build up immunities, and often face criticism because of it.  The counselor at the elementary school down the road informed me of a children's book on the topic, so I decided to purchase it and see what it's all about.  The book is called Bugs In My Hair?! by Catherine Stier.  The story is about Ellie LaFleur who is always perfect.  She even washes her hair with Princess Luxury Shampoo.  One day, Ellie gets lice and can't believe it happened to her.  The story goes through all of the procedures that Ellie and her mom have to do to get rid of the lice, and then Ellie learns that it's not such a bad thing after all.  In the end, she even writes a note for kids who get head lice and states "these things happen!"

Reasons I love it:
It takes away the stigma of lice
It debunks the myth that lice only like dirty hair
It helps children feel like they are not alone
It explains what lice are in a kid-friendly way
It covers all of the procedures for removing lice

I think this book will be great for individuals struggling with lice AND classroom guidance!  My hope is that in reading this to a whole class, we can create some empathy and take away the stigma for good!

After all..
These things happen!

My Anger Mask

This morning I was trying to plan something to work on with one of my regular students with anger issues when I decided to expand on a lesson I already teach in my anger management groups.  This student has a lot going on at home and we've already been working on the windows activity, but I wanted to get to the root of his anger.  We talked about the anger mask (the activity from Seeing Red: An Anger Management and Peacemaking Curriculum for Kids).  I love this book for so many reasons!  After showing him my anger mask (made out of a paper plate), we made a list of some "unpleasant feelings" on the board: discouraged, jealous, embarassed, hurt, scared, worried, etc.  Next, I gave him his pre-prepared foldable in which to draw his anger mask on the front.  I explained to him that sometimes when we're angry, we're actually feeling something else on the inside.  I give him several examples, such as someone calling you a name....you may show your angry face, but actually you might be feeling hurt.  After drawing his anger mask, we pick out some of the other unpleasant feelings that we may be actually feeling on the inside, and draw them inside the foldable.  It ended up being a great visual (see mine below) and started some great conversations about some of the things causing this little guy to be angry.  I've posted pictures of mine below, but didn't want to show his due to confidentiality, but it was awesome! I'll definitely be doing this activity again!

How do you "dig deeper" to figure out the root of a child's feelings?

Windows

I was recently looking for information gathering ideas for meeting with individual students.  I have my emotions tree, I have my feelings charts, but I wanted something more.  Something to really let me peer into what's going on inside these kiddos.  As usual, I consulted my copy of Creative Approaches for Counseling Individual Children in the School Setting by Diane S. Senn.  (I've posted about this book before).  The activity I was drawn to was entitled Windows to Our World.  I drew a window (complete with curtains) on my white board with panes so it's seperated in 4 sections. Next, I cut a piece of paper into 4 pieces and taped each piece on the board.  I talk to students about what the purpose of a window is.  They will say "to look outside" and I say, "what happens when you're outside and look inside a window?" and they will say "you see what's inside." 

Explain to students that this is a window to our world.  This is a chance to look inside your world at home, school, with friends, and yourself.  I ask students which they would like to begin with, and then we pull down that piece of paper and they draw a picture of that aspect of their world.  I've really enjoyed this activity because kids have really bought into it.  Some of them even like to draw curtains on each of their pieces of paper, so it really looks like an outsider is looking in.  This is a great way to learn more about what is really going on in a child's life and see their perception of it.

Need to see the counselor?

How do you get your referrals?  I'm sure many of you have parents and many teachers who send students your way, but how do students let you know that they need counseling services?  I was lucky enough to inherit a referral system from the previous counselor at my school.  There is a purple mailbox outside my door where students can put notes in for appointments.  My previous referral form had students indicate whether their concern was a "small rock," "medium rock," or a "large rock (urgent)."  As you can imagine, I would receive 95% large rocks!  Although this is a nice visualization for students when trying to decide how urgent their problem is, I realized that this was very subjective.  Students who were having an issue with a friend would often tell me "It's an emergency!"  I found myself spending a lot of time explaining to students the difference between an emergency (something we need to solve today), and something that can wait until tomorrow. 

At my school, I am not allowed to pull students during their academic times (unless there are emergency circumstances, of course), and in each grade level, these are usually the same. Often times,  I'm stuck with one hour chunk a day to pull students from each grade level, and lunches (usually already reserved for groups).  So I find myself doing a lot of strategic planning to fit everyone in.  I have my master calendar (that I can take with me to meetings, etc.) and then I use google calendar for my more specific planning (for example, daily individual appointments, small group meetings, etc.).  Google calendar has definitely helped me plan my days.  The referral system helps me to prioritize: who do I HAVE to see today, and who can wait until tomorrow or the next day.  I finally decided that I needed more information to use during my decision making. 

My new referral form is a lot more detailed.  It has places for students to indicate what kind of problem they are having: School, home, missing someone, with a friend, with a grown up, etc.  There are also these options: something not on this list, or I'll tell you in private.  I hope that the use of this new referral system will help me be able to prioritize my counseling appointments so that I am better able to meet the immediate needs of my students.  I hope to post more about ways that I try to stay organized, and would love to hear from you!

PLEASE HELP!

I need to see the Counselor

Ms. Hart

I am having a problem with…

£    School                                      £ A friend

£ Home                                      £ A grown up

£ Missing someone                   £ Something not on this list

£ I will tell you in private

My Name: _______________________________________

My Teacher: ______________________________________

Today’s Date: _________________________

How do you organize your guidance & counseling schedule?

Play-Doh Creations

I'm sure for many of you, play-doh is a staple in your school counseling office.  It is so useful in small groups and individual counseling.  I have found that kids open up so much when they have something to play with (whether its legos, play-doh, or a drawing).  Many of us have heard of Play Therapy of course, but not as common is Clay Therapy.  Paul White is a child therapist who offers seminars and keynote speeches on the topic.  Although I've never attended one, I have perused his website, Paul White's Clay Therapy, and learned some things from a fellow school counselor on how to use Play-Doh as a tool in individual counseling.  It's a great hands-activity that takes away the anxiety of a first visit with the school counselor, and also gives the child something to take home!  Paul White can teach you to make just about anything out of play-doh by simply using snakes, balls, and other simple things we all know how to create already! He has a whole gallery of "critters" such as a snail (I use this to teach self-control...slowing down), airplanes (be the pilot of your brain!), and roses (self-esteem, inner beauty?).  Even if you don't get to attend one of his seminars, you can still use your creativity with Play-Doh in counseling.  Below you can see some snails I made with a student that i've left in my office to dry:

How do you use Play-Doh in counseling settings?

My Mouth is a Volcano!

I'm already writing about another Julia Cook book.  I just can't get enough!  This time I used the book My Mouth is a Volcano in 2nd grade.  This book is about a boy named Louis who has a big problem with "erupting" (interrupting).  His "important words slide down from his head onto his tongue.  His tummy starts to rumble, and then it starts to grumble.  His words begin to wiggle, and then they do the jiggle.  His tongue pushes all of his important words into his teeth and his volcano erupts!"  This  a cute story that children really enjoy.  Toward the end, Louis's mom teaches him a technique to keep him from interrupting.  I have used this book in classroom guidance, small groups, and individual counseling!  Anyone can use a reminder...

There is also an accompanying activity book called My Mouth Is a Volcano Activity and Idea Book. In the book, there is a project called "Button Up"  I tried this with my students this year and it was a success!  Each student is given a button and an index card.  On one side, they color their card green and write "Speak with good purpose" and on the other side, they color the card red and glue their button.  Beside the button they draw an up arrow in black.  The card is taped to their desk (button side up).  The teacher can use the card during instruction.  When it is the teacher's turn to talk, she tells students to flip their card to the button side (to remind them to button up!) and when it is time for student talk, they are asked to flip their cards to the green side.  I love this activity because I think its a great way to extend the lesson into everyday learning.  I'm a fan of anything that serves as a visual reminder!  So far, the teachers seem to like the idea and are using it. 

What types of visual reminders do you use for classroom guidance?

Dianne Senn

One of my most recent purchases is Small Group Counseling for Children: Grades 2-5.  I really enjoy this book because it has everything you need to run small groups.  How to get started, planning, needs assessments, and lesson plans. This is a great addition to my collection.

Another Dianne Senn gem is Creative Approaches for Counseling Individual Children.  This great book includes sample forms, information gathering tools, tips for identifying the problem, as well as a variety of different topics and ideas for use in individual counseling sessions.  I've used some of the ideas for small groups as well.  There's even a section on behavior support. 

Lastly, for classroom guidance lessons, I've been using Puzzle Pieces: Classroom Guidance Connection ever since my internship!  I still use some of the same lessons.  This book has a collection of lesson plans on almost any topic you can think of for all grades K-5.  This book is one I know I can always turn to when planning classroom lessons.

What other Dianne Senn resources have you used??  I'd love to hear!

Stop, Think, Do!

The steps for self control.  I teach the "stoplight method" in individual, small groups, and sometimes in classroom guidance.  It's an easy way for kids to visualize their thought processes.  I first learned about this on the yahoo elementary school counselors listserve, and I've tweaked it for my kiddos.  I start by asking them what happens when mom or dad is driving down the road and they come to a red light?  They all yell out "stop!" We then talk about the other colors...slow down, and go.  I tell them that the traffic light "controls" the drivers on the road to keep everyone safe.  We talk about what would happen if people ignored the traffic lights.  They all comment "they would wreck."   I then explain that this is the stoplight for their brain!  It helps them control their decisions and also helps prevent "wrecks" from happening in their life.  Sometimes when we "go" without thinking first, disaster strikes...we get in trouble, someone gets hurt, etc.  We then talk about each step....Red means "stop!", yellow means "slow down and think!" and green means "go!"  We have to think about our actions before we go!  I keep this posted right beside my board where I teach my groups for easy access.  I use this several times a week at least!  I even have a traffic light that lights up that I sometimes pull out.  This is a great technique to help with impulsivity and self control.