Thursday, February 25, 2016

New Documentation System

Holy smokes, I've been bad with keeping up with this!  As previously posted, I am currently working as an elementary school counselor split between two schools.  There are full time counselors at both schools and I love having a co-counselor to work with!  As it is my 2nd year in this new position, I have learned many new ways to conduct my counseling program with my caseloads.  Some of my old systems are not necessarily as efficient anymore.  I have already started thinking about new ways to document.  Currently I have been using a notebook with sticky flags to write my student notes in.  (I do not write detailed notes, keep it simple for reference only).  This is also where I write down any parent contacts, meetings, etc. pertaining to students.  Next year, I have decided to officially become a binder person! :)  I still plan to use technology for recording student contacts (see previous post about google forms).  

As far as my individual student notes I will be using a binder system.  In my binder I will also keep my classroom lesson and group schedules and any other information I may need to get to quickly and use as documentation.  I have created two forms that I will put in my binder concerning individual students.  The first form is my individual counseling log.  I like being able to see how many times I see a particular student in a year.  Each year, students will get a new sheet if needed.  There is a place for the date and scale #.  I like to use a likert scale for each session and will record there progress here.

I will also be using a consultation summary sheet to record any parent phone calls, parent conferences, teacher meetings, etc. concerning students.  All of these documents will be organized by last name and I will use alphabetical dividers in my binder.  I will also be coming up with a system to document which groups students have participated in.

You can download my individual counseling form here and my consultation form here.

Having a plan for documentation always makes me feel so smart and organized! :)

I am always looking for new ways to document what I do...what do you use?

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